Kto szuka:
Staff Partners
Stanowisko:
Administrative Assistant in Human Resources and Corporate Services Division / Corporate Services Unit / Facility Management Team
Numer referencyjny:
AA/r73/2024
Lokalizacja:
Warszawa, Śródmieście
mazowieckie
Opis stanowiska podany przez pracodawcę:
Duties and tasks linked to the post:
- Coordinating tasks and activities related to the daily technical management of HQ buildings (inspections, maintenance, repair)
- Receiving, registering, handling and/or monitoring of facility management related incident and service requests
- Maintenance of buildings occupation and seating plans
- Supporting and/or coordinating internal relocations
- Preparing instructions for users to obtain facility services or support with facility incidents
- Support with receiving deliveries, e.g. confirming counts, quality, coordinating internal logistics, storage etc.
- Supporting the coordination and monitoring of projects and contracts, performing various contract management tasks
- Assisting with the preparation of procurement requests, technical specifications and other procurement related documentation
- Collecting and analysing data, preparing tables, graphs or other data reports
- Drafting notes, letters, reports and follow up
- Assisting with the preparation of and follow up on financial documents
- Organising and assisting during meetings, draft minutes where necessary
- Assisting with daily correspondence
- Keeping documents and administrative files up-to-date and in good order
Wymagania stawiane pracownikowi:
Requirements:
Education & professional experiences
- at least a level of secondary education attested by a diploma
- at least one-year experience in facility management, office coordination/management or in customer service department in an international institution/company/environment
- good knowledge of English (at least B2), both oral and written
- good computer skills and knowledge of MS Office, advanced MS Outlook and MS Excel user would be an asset
- good analytical skills
Personal skills:
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
Firma oferuje:
We offer:
- contract of employment through the Employment Agency;
- daily remuneration: 70,54€ net;
- medical care, sport card;
- opportunity for development and promotion;
- convenient location of the office - the centre of Warsaw;
- work with professionals.
Application deadline: until October 29, 2024
Please be advised that only resumes in English will be considered.
Kontakt do pracodawcy:
Kliknij tutaj, aby skontaktować się z pracodawcą lub wysłać swoje CV »
Oferta pochodzi z serwisu
